I am a registered sole trader operating as Clare Button Proofreading. I provide proofreading and proofediting services to authors, publishers and businesses.
This policy describes how I protect and make use of the information you give me. If you are asked to provide information, it will only be used in ways stated in this policy.
This privacy policy was last updated on 09 May 2022.
What data I hold
I collect the following information:
- name
- contact address
- email address
- information pertinent to your enquiry (e.g. word count, nature of project, whether you’re an author or editor)
Why I hold this data
- to respond to your requests for information (e.g. my availability or a quote)
- to allow me to contact you while a proofreading project is ongoing
- to enable certain functions on this website
- to better understand how visitors use this website
How I collect this data
I collect and store minimal information via the following forms:
- contact form (via WordPress)
- email (via Gmail)
I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.
How I store this data
Dropbox. This is my cloud-based file management system accessed via my password-protected computer. My Dropbox account is protected by a two-step password-authentication process. You can access Dropbox’s privacy policy here.
Gmail. This is the password-protected server I use to communicate via email. You can access Google’s privacy policy here.
PayPal. This is the password-protected online payment service I use for clients who choose not to be invoiced via direct bank transfer.
WordPress. This is my website host. It is password-protected and has SSL-certification (https) to provide an additional layer of security. You can access WordPress’s privacy policy here.
How long do I keep this data?
Because many of my customers and clients work with me more than once, I do not delete data unless specifically requested to do so.
HMRC requires me to keep records for ‘at least 5 years after the 31 January submission deadline of the relevant tax year’.
Please ask if you want me to delete or amend your records. As long as I’m complying with HMRC’s legal requirements, I’ll action your request immediately.
Who do I share this data with?
No one, unless you request that I do so in writing, or HMRC elects to audit my business.
How do I use cookies?
A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website. Cookies do not provide me with access to your computer or any information about you other than that which you elect to share with me.
Google Analytics: To read Google’s privacy statement, and how after 25 May you can request that I remove your information from my analytics data, see Google’s data privacy policies and approach and its data processing terms.
You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.
Contact me
If you have any questions or requests for modification or removal of your data, you are welcome to contact me.